Thank you for your interest in providing goods or services to Marshall University. The Office of Purchasing welcomes you as a potential supplier in an open, competitive, and friendly atmosphere.
About Marshall University
Please visit the following link to learn more about Marshall University – Meet Marshall.
About the Office of Purchasing
Marshall University’s Office of Purchasing maintains a central purchasing office that assists faculty and staff with the acquisition of goods and services of the proper quantity, quality, and pricing in a timely manner. Please visit our staff directory for department assignments and contact information.
Parking
Metered parking is available on campus and permits may be purchased from Marshall University’s Office of Parking & Transportation.
Office Hours and Appointments
The Office of Purchasing is open Monday through Friday from 8:00 a.m. to 5:00 p.m., except on designated University holidays.
Direct Contact with Departments
Direct discussions between the supplier’s representative and potential users in the departments are encouraged. To permit uninterrupted discussions, appointments are highly recommended. Product demonstrations can be arranged through coordination with the Office of Purchasing and the Memorial Student Center. While the Office of Purchasing does not expect the supplier’s representative to coordinate visits through the our office, we do ask to be kept informed of potential sales that appear imminent. This enables us to approach the purchase as a team so that the user’s needs are met, competitive bids are obtained, supplier requirements are considered, and purchasing guidelines are followed. Suppliers are cautioned that only purchasing staff are authorized to issue written or confirming purchase orders, with the exception of Pcard purchases. Failure to follow these procedures will result in delayed payments or the return of material to the supplier.
Supplier Registration
By law every supplier providing goods and services to Marshall University on a competitive basis must first be registered to do business with the State of West Virginia. This is accomplished by filing a completed Vendor Registration and Disclosure Statement Form (WV-1) with the State Purchasing Division. Copies of the form are available through the State Purchasing Division. When registering, the Federal Employer’s Identification Number (FEIN) of the firm or partnership must be given. If the registrant is an individual, the Social Security Number must be provided. For further information, please call 304-558-0059.
The Purchasing Process
For more information on the Office of Purchasing’s policies and procedures, please visit our Purchasing Training and Quick Guide pages.
Delivery
All deliveries must be made to the receiving department designated on the purchase order. Deviations are permitted ONLY upon written authorization by a purchasing agent.
Taxes
As a state entity, Marshall University is exempt from all federal, state, and local taxes.
Payment
The University makes every attempt to pay suppliers promptly. To receive payment, suppliers must invoice Marshall University at the address shown on the purchase order.
Ethics
For more information on Marshall University’s Code of Ethics, please click here.
Small and Minority Businesses
Marshall University is committed to making the Small and Diverse Business Program an integral part of the way we do business, consistent with our commitment to foster a diverse and inclusive university community. Our program was established to ensure that small and diverse are given maximum opportunity to compete in the procurement process. We recognize that by fostering an environment that promotes inclusion and encourages the participation of diverse suppliers. As a leading university, our commitment is to mirror the trend occurring across the county in higher education across the country by advancing supplier diversity throughout the university, supply chain, community, state and globally. For more information, please visit our Small and Diverse Business Program.