Forms

Current students may change their permanent mailing address through myMU.

• Go to myMU and sign in with your MUNet username and password.
• Under the Student Self Service menu on the left, click the Services folder and select Marshall Information Liaison Online (MILO).
• Under the Personal Information tab in MILO, select Update Address(es) and Phone(s).

If you do not have access to your myMU account, you can use the Address Change Form to submit a request.

You may also print out the Student Information Change Form with your updated address and return it to our office.

Please fax to 304-696-6476 or mail to:

Marshall University
Office of the Registrar
One John Marshall Drive
Huntington, WV 25755

Students may also fill out the form in person at the Registrar’s office, Old Main 106A.  Photo ID is required.

A request to change your name in the University Administrative System must be submitted to the appropriate office.

If you are a student and are not employed with the University, please bring original or mail a copy of your Social Security card to the Registrar’s Office, Old Main 106A, along with a completed Student Information Change Form. You may also mail or fax the form along with a copy of your Social Security card to the number or address listed below.

Please fax to 304-696-6476 or mail to:

Marshall University
Office of the Registrar
One John Marshall Drive
Huntington, WV 25755

Students may also fill out the form in person at the Registrar’s office, Old Main 106A.  Photo ID is required.

If you are an employee (faculty, staff or student), Federal regulations require employers to validate that the employee’s name on record exactly matches the name which appears on the individual’s Social Security card to ensure proper tax reporting. Thus, in order to reflect your name change on your personnel and payroll records, you must present your Social Security card which reflects your new name to the Payroll Office, Old Main 206.

If you have not requested a change of name with the Social Security Administration, please apply for a new Social Security card with the nearest Social Security Administration Office. Once you receive your new Social Security card, please bring it to the appropriate office.

Marshall University is aware that many of its constituents routinely use a first name or full name other than their legal name. As part of being a welcoming and inclusive campus, MU will implement changes to increase the use of preferred names in the course of MU business and education. Preferred Name changes require the same procedure but do not require production of a Social Security card.

Currently enrolled students who use a name other than their legal first name may update their student record.  Fill out the linked form below and return to the Registrar’s office.  Students may return the completed form in person (Old Main Room 106A), by mail or fax, or by email from their Marshall email account.

Preferred First Name Change Form (Currently Enrolled Students Only)

Email to: registrar@marshall.edu

Please fax to 304-696-6476 or mail to:

Marshall University
Office of the Registrar
One John Marshall Drive
Huntington, WV 25755

Students who need proof of enrollment for insurance, scholarships, etc. may fill out the Enrollment Verification Form and return it to our office.  (Please leave the Office Use Only section blank.)  We can mail or fax the completed form to the intended recipient.  Please include the recipient’s name and mailing address or fax number under the Mail Statement section.

Please fax to 304-696-6476 or mail to:

Marshall University
Office of the Registrar
One John Marshall Drive
Huntington, WV 25755

Students may also fill out the form in person at the Registrar’s office, Old Main 106A.  Photo ID is required.

To apply for West Virginia or Metro residency, please fill out the application below and return to the Registrar’s office with all relevant documentation.  Requests for changes in residency status for new students will be evaluated by the Admissions Office provided that a completed residency application with all required supporting documentation is submitted by the end of the first week of classes for each new term. Thereafter, all requests for changes in residency status for currently enrolled students will be evaluated by the Registrar and any changes will be effective for the following term.

WV-Metro Residency Application

Academic Forgiveness Form

Marshall University offers students the ability to apply for graduation online. By logging into myMU, students can fill out the application and pay the commencement fee at the same time.

Students who do not complete the application by the deadline for the semester in which they intend to graduate will need to contact their Dean’s office regarding graduation. The online portal will be unavailable once the deadline has passed.

Online Graduation Application Instructions

Graduation Application – Dynamic Form

Graduation Date	Application Deadline
December 2024	September 6th, 2024
April 2025	January 31st, 2025
August 2025	June 27th, 2025

Alumni can order a duplicate or replacement diploma by completing the form in the link below.  The diploma fee will need to be paid before the diploma will be shipped to you.  The word replacement, or duplicate, will appear on the diploma above the Provost’s signature.  Whether replacement or duplicate are used on the diploma is determined by the type being ordered.  This will appear in the same color, size, and font as other text on the diploma.

Please click the link below to order a duplicate or replacement diploma by completing the form and paying the diploma fee.

Replacement/Duplicate Diploma Order Form

• Mountwest Community & Technical College Aviation Maintenance Technology, A.A.S. graduates, please contact Mountwest Community & Technical College Office of the Registrar to order a duplicate or replacement copy of your joint collaborative program diploma.

An apostille is an internationally recognized process to authenticate legal documents.  Some countries may request that legal documents, such as a transcript or diploma, have an Apostille Seal.  If you need your Marshall University diploma or transcript to have this authentication, please complete the authentication request form and return to the Office of the Registrar.  If you are requesting this authentication for a transcript, a transcript request form must accompany this request.

Apostille Certification Form

The Federal Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student academic records.  Schools may not disclose educational information to others, whether over the phone or in person, without the student’s written consent.  This information includes usernames, grades, GPA, Social Security number, race, gender, religion, or country of citizenship.

FERPA allows only directory information to be disclosed without written consent.  This includes: name, student’s hometown (city, county, state, country), parents’ names; major and minor, classification or class status, dates of attendance, degree(s) and date(s) conferred, honors and awards received; previous educational institution attended; photographs, videos or other media containing a student’s image or likeness; participation in officially recognized activities and sports; weight and height of members of athletic teams; and duties and responsibilities, including dates of service of graduate assistants, student workers, interns or student volunteers.

Marshall University designates the following categories of student information as “Limited Use Directory Information”: University issued student electronic mail (email) addresses ; student’s complete official address; student’s telephone number; student’s age and date of birth; student’s place of birth; and addresses of parents. The definition of what is directory information at Marshall University may be found in the Board of Governors Policies.  For more information regarding FERPA, click here.

Students can add a proxy through MILO in myMU by selecting the Information Release tab and then choosing “Proxy Management.”  Students must select which information may be provided to their proxy (academic, financial aid, financial, and general).  Instructions are available here.  A designated proxy will only be given information with the confirmation of a passphrase to Registrar staff.

Forms for graduate students may found in the link below.

Graduate Studies Forms