Registration Of Camps, Programs, Or Activities Involving Minors
University Policy
Marshall University is committed to providing the best experience possible for minors participating in events on our campus or through our programs. Those working directly with minors, whether employed by the university or as volunteers, are expected to hold themselves to the highest standard of conduct. This policy establishes requirements for those in the university community involved in such endeavors, with the goal of protecting the well-being of minors.
Marshall University expects parents or guardians to supervise minors while they are on university property, unless they are involved in an activity or program with minors.
As part of the policy, anyone supervising minors on campus is required to follow all state, federal and local laws in addition to the university policies.
Faculty, staff, students and volunteers who are working with minors on Marshall University”s campus or through a related program must adhere to background checks (per Policy GA-19, Section 4.1.2) and complete training (per Policy GA-19, Section 4.1.3).
Review full policy and administrative procedures.
Training
All counselors, instructors and volunteers of an instructional camp at Marshall University involving children under the age of 18 shall complete the following training prior to the start of camp. Training shall be conducted through Marshall University Blackboard and documentation of training will be maintained by the Environmental Health and Safety Department. The required training includes, but is not limited to:
- Title IX
- Basic first aid
- Mandatory reporting
- Marshall University emergency procedures
- Safe supervision of minors
There may be additional required training designed specifically for individual camps. Those will be included in the curriculum of the online training. Camp Sponsors may include additional in-person training as needed.
Click here to complete online training modules.
Click here to submit a background check form.
Upon receipt of background check results, Marshall University reserves the right to deny individuals with the ability to supervise minors.
Failure to complete training or adhere to the conduct of the program (Policy GA-19, 4.1.4) will result in disciplinary and corrective action (Policy GA-19, Section 6).
Discipline and Corrective Action
Any faculty, staff, student, University volunteer or other member of the University community who fails to abide by the requirements are subject to employment action/student code of conduct legal/criminal action or removal from the program. For full policy information, please visit Policy GA-19, Section 6 at (((insert link to GA-19 Policy))).
Behavior Expectations for Minors
Minor participants are expected to behave in a respectful, responsible and safe manner for all. Actions that are not permissible are those where the individuals involved are not following University policies or procedures.
Reporting of Incidents/Accidents
Notify the Marshall University Police Department at 304-696-4357 within 24 hours of an incident, regardless of the severity or type of injury. Forms for “Student and Visitor Incident, Injury or Illness” can be found by clicking here. All forms should be completed and submitted to Environmental Health & Safety at safety@marshall.edu.
If any one authorized adult or program staff observes or has reasonable cause to suspect any type of child abuse or neglect, including physical or sexual abuse, they must immediately report the circumstances to the Title IX Coordinator and MUPD.
Title IX Coordinator
Old Main Room 324
Hart70@marshall.edu or TitleIX@marshall.edu
304-696-2597
Marshall University Police Department
Office of Public Safety
mupd@marshall.edu
304-696-HELP (4357)
FAQ
Whis considered a minor?
Any person under the age of 18 who is attending a Marshall program or activity or is on University premises, unless they are an enrolled student at Marshall, a Marshall employee or a recipient of healthcare or mental health services at Marshall.
Who is considered a member of the University community?
Any person engaged in any University activity or program on or off campus, any individual on University property, any University student, faculty, staff, official, volunteer or visitor and any vendor or contractor including their employees and independent contractors who are working on campus.
Who is responsible for paying for background checks?
Camps and conference groups are responsible for paying for their own background checks. For university entities which may not have sufficient funding, they may request consideration for University support through the Environmental Health and Safety Department.
Where do I go to complete the training?
Training modules can be found through Marshall University Blackboard. There may be additional required training modules designed specifically for individual camps. Those will be included in the online training curriculum. Camp sponsors may also be required to attend additional in-person training as needed.
How do I register?
The Program Director, or other appropriate person or designee, must register the covered program with the Environmental Health and Safety Department.
How often do I have to complete the training?
Training must be renewed annually by all authorized adults and completed prior to the start of the covered program.
Do I have to pay for the training?
No, the training is free, but it is a requirement.
If I have questions about this policy or bringing a group to campus, who can I contact?
You may contact the Office of Environmental Health and Safety by phone at 304-696-2993 or by email at tsmith@marshall.edu.
What do I do if I suspect someone is violating policy or engaging in behavior that may be endangering a minor?
Notify the Marshall University Police Department at 304-696-4357 within 24 hours of an incident, regardless of the severity or type of injury. Forms for “Student and Visitor Incident, Injury or Illness” can be found by clicking here. All forms should be completed and submitted to Environmental Health & Safety at safety@marshall.edu.
If any one authorized adult or program staff observes or has reasonable cause to suspect any type of child abuse or neglect, including physical or sexual abuse, they must immediately report the circumstances to the Title IX Coordinator and MUPD.
Title IX Coordinator
Old Main Room 324
hart70@marshall.edu or TitleIX@marshall.edu
304-696-2597
Marshall University Police Department
Office of Public Safety
mupd@marshall.edu
304-696-HELP (4357)
How far in advance do I need to register a group I am bringing to campus?
The program director or other designee must register with the Environmental Health and Safety Department no later than 90 days from when the program is set to begin. This allows time for background checks and training to be completed before the start of the program. Failure to register in a timely manner will be grounds for denial.