Confidential Records Destruction Request Form

Unlike Recycling Requests, Confidential Records Destruction Requests are coordinated through the University Archivist/Records Management Librarian in the Special Collections Department.

These requests pertain to the destruction of university records that have met their legally required retention period. To continue, you will need to complete the Special Requests Dynamic Form. This is a legal requirement for Marshall University to authorize the destruction of records.

Before submitting a request, please review your department’s Records Retention Policy. If your department does not have a policy or is not listed on the Marshall University Records Retention Schedule, contact the University Archivist/Records Management Librarian for guidance. If you already know the retention period for your department’s records, please complete the Special Requests Dynamic Form. The form must be signed by:

If the Archivist has any questions, they will contact you directly. Once approved, the form will be forwarded to MUARC.

After approval by the Archivist, please place the records in sturdy, sealed boxes. Neither MUARC nor Sustainability is able to provide boxes for shred pick up. Also, the boxes will not be returned. MUARC will coordinate with you to schedule a pickup.

Once the records are picked up, MUARC will sign the form. After the records are destroyed, MUARC will sign the form again to confirm completion.

Please retain a copy of the completed form in your Dynamic Forms account and save a PDF version for your departmental records.

For questions, contact the University Archivist/Records Management Librarian at recordscenter@marshall.edu.